Property Manager Assistant

Administrative Assistant to Property Manager Essential Functions • Assists in managing all aspects of a building’s occupancy and maintenance. • Communicates with tenants regarding property-related issues. • Coordinates with tenants and third parties to address maintenance and facility needs. • Collaborates with property management team to produce advertising materials. • Meets with prospective tenants to show properties, conduct interviews, receive rental applications and explain terms of occupancy. • Conduct showings for vacant units. • Perform inspections of vendor work. • Post notices when necessary on resident doors. • Processes applications and conducts credit checks. • Collects monthly fees and maintains records of payments and rental activity. • Prepares budgets and financial reports. • Coordinates with outside vendors to arrange for trash removal, maintenance, landscaping, security and other services. • Investigates and helps to resolve complaints, disturbances and violations. • Complies with anti-discrimination laws with regard to housing, renting and advertising. • Contributes to team efforts by accomplishing related tasks as needed. • Proven experience as an Administrative Assistant or Office Admin Assistant • Knowledge of office management systems and procedures • Working knowledge of office equipment, like printers and fax machines • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular) • Excellent time management skills and the ability to prioritize work • Attention to detail and problem-solving skills • Excellent written and verbal communication skills • Strong organizational skills with the ability to multi-task • High School degree