Virtual Assistant Position

For our European wholesale and distribution company in the hydroponics industry we’re looking for a Virtual Assistant who can make our life easier and smoothen process in our organization. THE PERSON- + EXCELLENT English, both Reading and Writing + EXCELLENT organizational skills (Accurate timing to the minute would be perfect) + MUST BE Hard Working + MUST BE very well spoken and polite, as you will be dealing with my Personal, Private and Commercial contacts + American, British, or neutral English accent is a must! + You will be required to work between 6 Hours and 8 Hours per day. + Should be able to easily write letters which are correctly formatted, spellchecked and have correct grammar. + Should be intelligent + Must be personable with me, as you are going to be my secretary long term, Its very important that the business relationship is good + Skilled in Microsoft Office Word, Excel - THIS CAN BE TRAINED IF YOU ARE HARD WORKING ENOUGH + You MUST have a good internet connection, and broadband. + You MUST have SKYPE as you are our receptionist. I expect the majority of our communication to be through Skype, as it comes to my phone. + Must be able to use a (software) VOIP phone + You must be available to take my calls throughout our pre arranged times, or the times specified in the Working hours section PRIMARY RESPONSIBILITIES- + Making calls and sending/answering emails for me to existing or potential customers, employees and partners + Sales, create quotes, invoices, packing slips for our warehouse + Research and find leads, find potential leads, and send them our information or product samples + Handle our orders (we work 100% online, with 3rd party warehouses) + Business administration / accounting, prepare invoices, purchase orders ect for our bookkeeper. + Guide and streamline our current outsourced jobs like text writing, web development, graphics ect. SECONDARY RESPONSIBILITIES- Some of these tasks have employees elsewhere dedicated to them, so you will do bits when others cant. - Admin / Update our current websites (joomla, wordpress) - Admin / Update our current e-commerce activities (website, ebay, amazon) - Admin / Update our social media sites - Article writing, blog postings, link building, seo ect. MORE SPECIFIC TASKS TRAINING WILL BE PROVIDED - + Using Magento Ecommerce + Using Wordpress / Joomla + Updating/Managing Ecommerce Catalogues + Using our CRM/Accounting system WORKING PERIOD- Working Days: Mon - Sat We will hire you long term, at least 6 months probably a year or more . Working Hours: approx. 5-8 hours per day. In reality this will average to 6 hours on a normal day rather than 5 or 8. Working Hours Range: 12:00-6:00pm (Standard European Time – GMT+1) (earlier not possible, later is though) If i receive multiple EXCELLENT bids, I may place one, two or three of you on a trial period of work. IN CONCLUSION- + When submitting your bid, please put the amount you are expecting YOUR LOWEST BID for 1 WEEK, with the amount of hours you can work. + include the words 'I READ THE WHOLE JOB LISTING' in your bid response. + Please bid as low as you can to stay in the competition