Admin assistant

• Devising and maintaining office systems, including data management and filing • Travelling with the manager to take notes or dictation at meetings or to provide general assistance during meetings • Screening phone calls, enquiries, mail and requests, and handling them when appropriate • Meeting and greeting visitors at all levels of seniority • Organising and maintaining diaries and making appointments • Dealing with incoming email, faxes and post, often corresponding on behalf of the manager • Carrying out background research and presenting findings • Producing documents, briefing papers, reports and presentations • Organising and attending meetings and ensuring the manager is well prepared for meetings • Liaising with clients, suppliers and other staff